Use of Office Paper Cutter
| Purpose |
To protect workers from injuries such as cuts, lacerations, and pinch-point hazards associated with the use of office paper cutters. This SWP provides detailed procedures and controls for the safe operation of guillotine paper cutters and paper trimmers, ensuring a safe, efficient, and distraction-free work environment |
| Definition |
Paper cutters, such as guillotine paper cutters and paper trimmers, are tools designed to cut large quantities of paper using a sharp blade and significant cutting force. These tools are equipped with safety features such as blade guards, latches, and tension springs to minimize the risk of injury. Proper handling and strict adherence to safety protocols are essential to prevent cuts, lacerations, or other injuries. |
| Hazards
This list of potential hazards is not comprehensive. Workers are required to complete a Hazard Assessment prior to starting this task to ensure all hazards are identified and controlled.
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Physical:
- Improper use of Equipment
- Cuts/Lacerations
- Cluttered Workstations
- Pinch points
- Repetitive Strain Injuries
- Slips/Trips
- Mechanical Failure
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| Controls |
Engineering:
- Blade Guard
- Stable surface/workspace
Administrative:
- Manufacturers’ Specifications
- Maintenance or inspection of the cutter
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| Work Site Supervisory Responsibility |
Do
- Ensure that Workers are properly trained and follow this Safe Work Practice and the manufacturer’s instructions. Post the instructions near the equipment.
- Ensure the paper cutter is placed on a stable, flat surface.
- Conduct regular inspections to verify that paper cutters are in good working condition. Replace or repair damaged equipment immediately and make sure it has a functioning guard, latch/lock, and tension spring.
- Provide refresher training to workers on safe use practices and recognizing potential hazards.
Do not
- Allow untrained Workers to use the paper cutter.
- Put hands and fingers inside of the guard area of the paper cutter.
- Allow use of the paper cutter if it does not have a functioning guard, latch/lock, and tension spring.
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| Worker Responsibility |
Do
- Always ensure you are familiar with the manufacturer’s instructions before using a new cutter.
- Inspect the paper cutter for any damage, missing or loose parts before use.
- Report any missing or malfunctioning safety features (blade guard, latch, tension spring) to your supervisor immediately.
- Ensure the paper cutter is placed on a stable, flat surface.
- Use the handle or designated area to press down.
- Ensure the work area is kept clear of clutter and distractions.
- Report any injuries immediately to your supervisor.
- Ensure that the safety latch is engaged when the paper cutter is not in use. If no safety latch is installed, ensure that the cutting handle is in the down position when not in use.
- Position your hands and fingers behind the guard and away from the cutting blade. Keep hands clear of the blade at all times.
- Clean up paper scraps immediately to prevent slips.
- Know the location of first aid kits in case of an incident.
Do not
- Put hands and fingers inside of the guard area of the paper trimmer.
- Use the paper cutter if it does not have a functioning guard, latch/lock, and tension spring.
- Attempt to cut more sheets than the cutter’s rated capacity.
- Use the paper cutter if you notice any damage or loose parts, stop using the paper cutter and contact the manufacturer.
- Bypass or remove safety guards
- Use the cutter for cutting paper only.
- Force the paper through the cutter, use a smooth and steady motion.
- Store items on or around the cutter.
- Leave the cutter unattended with the blade exposed.
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